View Completed Tasks Todoist

I've been using Todoist almost daily for the last 4 years. I've learned a lot of tips and tricks along the way, which I'd like to share with you. The official guide describes the basics to get started, but I want to cover some more advanced or lesser-known features in this post.

Todoist Filter Syntax
Todoist Filter Completed Tasks

Update: Todoist also published a Hidden Features post, covering even more tips & tricks.

Once the maintenance task is completed, another Zap is triggered, which updates the spreadsheet and sends an email to the person who originally placed the request. 'Let's say there was a note attached to the completed Todoist task, such as 'Have a Nice Day,' Twito says. 'The Zap will email the note to the person who filled out the form. Show the task's completed sub-tasks via the three dots icon → Show Completed Sub-tasks. View the task’s activity via the three dots icon → Activity log. Delete the task via the three dots icon → Delete task. View, edit, and add sub-tasks in the Sub-tasks tab. Pod farm for mac. Open the task view for.

Customize your start page

As of version 949, custom queries were removed. You will have to create a custom filter and select it instead.

By default, Todoist uses the 'Next 7 days' view. But it's also possible to define any project, filter or custom query as home page. Go to Settings → General and select Custom query as your Start page.

That's the query I'm using: overdue, 3 days, @next, p:Inbox. This will show the following sections by default:

overdue
next 3 days
tasks marked with @next label
the inbox (depends on your language, e.g. it's p:Eingang in German)

Recurring tasks based on completion date

Todoist offers many ways to create recurring tasks using the every keyword. One overlooked feature is adding ! to every. Here's the difference:

every month creates tasks based on the task's original date. This is useful for tasks with exact due dates, e.g. paying your rent.
every! month creates tasks based on the task's last completion date. This is more appropriate for tasks that must be completed at regular intervals, e.g. working out.

Let's say we create a recurring task on January 10 and complete it on January 15. When every is used, the next occurrence is February 10, while every! leads to February 15:

Postponing recurring tasks

In a perfect world we would always complete our scheduled tasks on time. But sometimes you can't or don't want to finish a task today. There are various ways to deal with this:

Leave the task as overdue and finish it later. This may not be the best solution for passionate procrastinators, though. This also reduces your Karma points if you leave a task overdue for more than 4 days.
Mark the task as completed. However, this will distort your Karma points (as you check off a task that you did not actually complete).
By editing the date field or using smart date recognition you are able to re-define the task's schedule. This is not the preferred way to reschedule tasks, but it's possible using the starting keyword, e.g. every day starting tomorrow
Much more convenient is the built-in postponing mechanism. Open the task's menu and click on the circle arrow to reschedule the task to its next due date. This will not alter your task's original date query.

Structure subtasks

Subtasks are handy to structure your tasks within a project. Let's improve the hierarchy visually by connecting the following features:

A task starting with * (followed by a space) will hide its checkbox. This makes it perfect for subheadings.
Todoist supports basic Markdown formatting, so surround a text with **Text** to make it appear bold.

When combined, we are able to create a 'Scheduled' project with * **Monthly**, * **Weekly** and * **Daily** sections:

This makes it easier to distinguish parent projects from subprojects.

Archive subtasks

Completed tasks are archived automatically. However, this does not apply to subtasks by default. Instead, checking off a subtask marks it as completed without removing it from the view:

This may make sense for some people, but I don't like seeing completed tasks on my todo list. You can select the task's menu and click Archive, but there is an easier way to achieve it: Hold down Shift on your keyboard while checking off a subtask to automatically archive it.

Expand / Collapse all tasks

Subtasks are not only useful to structure your tasks. They also allow you to hide/collapse all children tasks by clicking the black arrow.

It would be great to collapse/fold or expand all subtasks at once, especially when dealing with many tasks. Unfortunately, Todoist does not offer such a feature, but it's possible with Bookmarklets, small scripts stored as browser bookmarks.

Drag and drop these links onto your bookmark bar and click them while your Todoist web app is open:

Projects comments (premium)

You might have been using task comments already: hover over a task and click the speech bubble that appears next to the task name.

But did you know that you may also attach comments to projects? It's quite useful for generic notes or discussions.

Backup your data

I manage most of my tasks in Todoist, and I'd really hate losing any of them. If you're a Premium user, Todoist already creates automatic backups for all your active tasks. You can also try my Export tool for Todoist — an app I have written several years ago. It's free, open source and doesn't require a premium account. It also allows you to download all your data, including account information and archived tasks (JSON only).

Conclusion

Todoist is a simple yet powerful task manager. I hope my post helps you to get even more out of this app. If you're looking for more tips, visit the (unofficial) Todoist subreddit, where people are sharing a lot of useful knowledge.

If you know more useful tips and tricks, feel free to leave a comment below.

Do you want to try out premium features? Use my referral link and get two free months of Todoist Premium!

Want to leave a comment?

Join the discussion at Twitter. Feel free to drop me an email. 💌 Adobe lightroom cc for mac torrent.

Todoist is a great app for many reasons – but some of the features can be difficult to find.

Todoist Filter Syntax

Viewing completed tasks is one of those features that took me some time to figure out and I get asked how to view completed tasks from time to time.

Todoist Filter Completed Tasks

You can watch this short video to see exactly how to do it – there are 2 main ways to see your completed tasks.

However, if you aren’t a premium user you are somewhat limited as you cannot see ALL completed tasks.

That shouldn’t stop you from using this great app though, and if you’re a productivity oriented person who likes to use the method of completed task review one a daily or weekly basis you should really ante up for the premium app – it’s a couple of dollars per month and well worth it.